Is it safe to paste employee data into ChatGPT?

No — never paste identifiable employee data, salaries, medical info or grievance detail into the public ChatGPT web app. Anonymise first, or use an enterprise tool with data-processing terms and UK GDPR safeguards. For sensitive HR work we point people to Leena AI, which is built for HR data with role-based access.

Which tool should I use to actually run these prompts day-to-day?

ChatGPT Team or Enterprise works for most of the recruiting, policy and comms prompts. For job description bias-checking specifically, Textio outperforms a general model. Notion AI is the fastest way to keep the outputs organised alongside your HR docs.

Can ChatGPT write UK-compliant HR policies?

It can draft the structure and plain-English wording, but a solicitor or CIPD-qualified HRBP must review anything that touches statutory rights, disciplinary process, TUPE or redundancy. Use the policy prompt in the Policy category as a starting draft, not a finished document.

How do I stop rejection and performance emails sounding robotic?

Feed the model one or two real examples of your tone, tell it the reading level (usually Grade 8) and the length ceiling in words. The rejection and performance prompts in this pack already include those anchors — swap the placeholders for your own notes rather than letting the model invent detail.

What about interview transcription and note-taking?

Otter.ai handles the transcription; then paste the transcript into the structured-interview or exit-interview prompts here to get scorecards and themes back. Keep candidate consent and retention rules in mind before recording.

All guides

HR & People Ops · Prompts10 prompts

ChatGPT Prompts for HR

20+ battle-tested ChatGPT prompts for UK HR teams

Copy-paste ChatGPT prompts for HR professionals — job descriptions, interview scorecards, policy drafts, performance reviews and tricky employee comms. Written for UK employment context (ACAS, GDPR, right to work).

Pair these prompts with the right tools

See our curated AI Tools for HR directory

View the stack →

All10 Analytics1 Candidate comms1 Comp & benefits1 Employee relations1 Engagement1 Onboarding1 Performance1 Policy1 Recruiting2

The prompts

The first two are free — copy, paste, fill the {placeholders}. Unlock the rest with your email below (free, no spam).

Inclusive job description from a rough brief

Recruiting

Act as a senior UK talent partner. Turn the notes below into a job description of ~450 words for a {role} at a {company size} {industry} company based in {city}. Use inclusive, plain English (Grade 8 reading level), remove gendered or age-coded language, and structure it as: one-line hook, About the role, What you'll do (6 bullets), What we're looking for (must-have vs nice-to-have), Benefits, and a short paragraph on how we hire. Notes: {paste notes}.

Structured interview scorecard

Recruiting

You are an interview designer. Build a competency-based scorecard for a {role} interview. Output a table with 5 competencies, one behavioural question per competency (STAR-friendly), a 1–5 rubric with concrete anchors for each score, and 2 red flags. Keep it neutral and legally safe for UK hiring.

Rejection email that keeps candidates warmLocked

Candidate comms

Write a rejection email to a candidate who reached final stage for a {role}. Warm, specific, under 120 words. Acknowledge one genuine strength from these interview notes: {notes}. Offer to keep them in mind for future roles. British English, no clichés like 'we had many strong candidates'.

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Draft a UK-compliant company policyLocked

Policy

Draft a {policy topic, e.g. hybrid working} policy for a UK company with {headcount} employees. Reference relevant UK law and ACAS guidance in plain terms. Structure: purpose, scope, definitions, the policy itself, employee responsibilities, manager responsibilities, breach and review. Flag anything a solicitor should sign off. Output as clean Markdown.

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Performance review summary from 1:1 notesLocked

Performance

You are an HR business partner. From the raw 1:1 notes below, produce a mid-year review write-up: 3 strengths with evidence, 2 growth areas with evidence, suggested development actions with owner and timeframe, and a fair overall rating on a 1–5 scale with justification. Neutral tone, no personality judgements. Notes: {paste}.

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Sensitive employee message (grievance / PIP / exit)Locked

Employee relations

Write a message from a line manager to an employee about {sensitive topic}. Empathetic, clear, no legal admissions, aligned with ACAS Code of Practice. Include: the reason for the meeting, what to expect, right to be accompanied, date/time placeholders, and a calm closing. Under 180 words.

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Onboarding plan for the first 30 daysLocked

Onboarding

Create a 30-day onboarding plan for a new {role} joining a {team size}-person team. Output a week-by-week table: week, focus, learning goals, people to meet, deliverable, success signal. Include a buddy check-in cadence and a manager 1:1 template for day 30.

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Salary benchmarking talking pointsLocked

Comp & benefits

Act as a total rewards analyst. Given this internal salary of £{current} for a {role} in {city} with {years} years' experience, draft talking points for the employee's manager to use in a pay conversation. Cover market context (UK), internal fairness, what change (if any) we're proposing, and the reasoning. Do not invent specific market figures — use placeholders.

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Engagement survey question setLocked

Engagement

Design a 12-question engagement pulse survey for a UK {industry} company. Mix eNPS, manager effectiveness, psychological safety, growth and workload. Give each question a category tag and a 5-point Likert scale. Include 2 open-text prompts. Explain in one line what decision each question will inform.

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Turn exit interview notes into themesLocked

Analytics

You are a people analyst. From these 10 exit interview transcripts, extract the top 5 recurring themes with a short definition, quote evidence (anonymised), and a suggested owner. Rank themes by frequency and business impact. Transcripts: {paste}.

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Recommended tools for these prompts

These prompts work in any chat model, but pair them with the right specialist tool and you'll cut hours per week. Every pick comes from our AI Tools for HR stack.

See the full stack →

Textio
Paid
Bias-aware writing assistant for job ads and performance reviews.
Best for
Inclusive job descriptions
Read our review →See in HR & People Ops stack
Paradox (Olivia)
Paid
Conversational AI that screens, schedules and answers candidate questions.
Best for
High-volume recruiting
Read our review →See in HR & People Ops stack
Leena AI
Paid
Employee-facing AI agent for HR helpdesk, policies and ticket deflection.
Best for
HR service desk automation
Read our review →See in HR & People Ops stack
Effy AI
Freemium
AI-generated 360 reviews and performance summaries from Slack/Teams.
Best for
Lightweight performance reviews
Read our review →See in HR & People Ops stack
Notion AI
Freemium
Draft handbooks, policies and onboarding wikis inside your existing docs.
Best for
Policy and handbook drafting
Read our review →See in HR & People Ops stack
Otter.ai
Freemium
Records and summarises 1:1s, interviews and grievance meetings.
Best for
Interview & 1:1 notes
Read our review →See in HR & People Ops stack

Free download

Get the full HR & People Ops prompt pack as a PDF

Every prompt on this page, formatted for copy-paste, plus 5 bonus prompts we don't publish here. One email, no spam, unsubscribe anytime.

Delivered with our shortlist of the best AI tools for hr & people ops.

Frequently asked questions

The questions we hear most from hr & people ops teams running these prompts in the UK.

Is it safe to paste employee data into ChatGPT?: No — never paste identifiable employee data, salaries, medical info or grievance detail into the public ChatGPT web app. Anonymise first, or use an enterprise tool with data-processing terms and UK GDPR safeguards. For sensitive HR work we point people to Leena AI, which is built for HR data with role-based access.
See Leena AI in the HR & People Ops stack →Read our Leena AI review
Which tool should I use to actually run these prompts day-to-day?: ChatGPT Team or Enterprise works for most of the recruiting, policy and comms prompts. For job description bias-checking specifically, Textio outperforms a general model. Notion AI is the fastest way to keep the outputs organised alongside your HR docs.
See Textio in the HR & People Ops stack →Read our Textio review
Can ChatGPT write UK-compliant HR policies?: It can draft the structure and plain-English wording, but a solicitor or CIPD-qualified HRBP must review anything that touches statutory rights, disciplinary process, TUPE or redundancy. Use the policy prompt in the Policy category as a starting draft, not a finished document.
Jump to Policy prompts →
How do I stop rejection and performance emails sounding robotic?: Feed the model one or two real examples of your tone, tell it the reading level (usually Grade 8) and the length ceiling in words. The rejection and performance prompts in this pack already include those anchors — swap the placeholders for your own notes rather than letting the model invent detail.
Jump to Candidate comms prompts →
What about interview transcription and note-taking?: Otter.ai handles the transcription; then paste the transcript into the structured-interview or exit-interview prompts here to get scorecards and themes back. Keep candidate consent and retention rules in mind before recording.
See Otter.ai in the HR & People Ops stack →Read our Otter.ai review

ChatGPT Prompts for HR

The prompts

Inclusive job description from a rough brief

Structured interview scorecard

Rejection email that keeps candidates warmLocked

Draft a UK-compliant company policyLocked

Performance review summary from 1:1 notesLocked

Sensitive employee message (grievance / PIP / exit)Locked

Onboarding plan for the first 30 daysLocked

Salary benchmarking talking pointsLocked

Engagement survey question setLocked

Turn exit interview notes into themesLocked

Recommended tools for these prompts

Textio

Paradox (Olivia)

Leena AI

Effy AI

Notion AI

Otter.ai

Get the full HR & People Ops prompt pack as a PDF

Frequently asked questions

Keep going